ABOUT THE BCA:
A leading force in the city’s cultural community, Boston Center for the Arts has supported thousands of individual artists, small organizations, and performing arts companies, who add depth and dimension to the Boston arts ethos. Through residencies and programming, Boston Center for the Arts serves as an epicenter for an expanding cohort of artists working across all disciplines and has catalyzed careers by providing fertile ground for experimentation and artistic risk-taking.
As a multidisciplinary arts center in the heart of Boston, BCA serves as an incubator of new artwork, a critical community and cultural partner, and a venue for hundreds of events, exhibitions, public programs, and theatre and dance performances annually.
Boston Center for the Arts is committed to building a team that reflects the diversity of Greater Boston. People of color, members of the LGBTQ community, and people with disabilities are strongly encouraged to apply.
RACIAL EQUITY COMMITMENT:
Black Lives Matter. It is incumbent upon us to act accordingly and to identify those ways that we, as a leading cultural organization, can stop perpetuating pervasive and systemic white supremacist practices and lead through our actions. Boston Center for the Arts (BCA) is committed to doing the hard work of dismantling even the most subtle forms of white supremacy in our organization, in our practices, and in the work we do to help make Boston a place where ALL artists can live and thrive.
Boston Center for the Arts seeks an exceptionally organized, flexible, and creative Executive Assistant. Excellent communication skills, the ability to stay adaptable and responsive, and the capacity to balance competing priorities are critical to the success of this role. The goal of this position is to provide strong administrative support to the Co-Executive Directors and serve as a conduit between BCA and the Board of Directors. The Executive Assistant will report to the Co-Executive Directors and serve as an integral part of the Executive team, playing an important role in office management, internship management, executive and Board support, and special projects.
Specific responsibilities include but are not limited to the following:
Executive and Board Support
- Coordinate calendar management, meeting preparations, office logistics, and occasional travel arrangements for the Board of Directors and the Co-Executive Directors.
- Plan and execute all meetings of the Board of Directors and the various committees; coordinate with staff for material preparations and report generation; take minutes; and follow up on the implementation of action items.
- Provide scheduling and logistical assistance in the Board recruitment and new member orientations.
- Maintain all aspects of information management for the Board and the Executive Office; establish new systems as necessary.
- Maintain confidentiality and exercise discretion.
- Serve as liaison between internal and external constituents, including but not limited to Board members, Co-Executive Directors, staff, campus partners, donors / prospects, elected officials, and the general public.
- Provide support for special projects where necessary, fundraising events as assigned, and programs when relevant.
- Some evening and early morning commitments and occasional weekends as required.
- Perform general office management tasks, including but not limited to greeting Front Office visitors and program residents, sorting office mail and logging incoming checks, ordering office and event supplies, etc.
- Plan and execute All-Staff Meetings and staff retreats.
- Coordinate organization-wide trainings and initiatives as necessary.
- Participate in staff working groups and teams as assigned.
- Coordinate with all departments for each division’s intern needs each semester (spring, summer, fall, winter).
- Manage and optimize the internship program. Responsibilities include intern recruitment, scheduling and project coordination, new intern orientation and training, intern progress tracking and performance evaluation, etc
- Build connections with schools and programs to expand intern recruitment sources.
- Track visit notes and contacts for Co-Executive Directors in CRM database.
- Data entry support as needed.
- A minimum of a BA or BS degree and 2+ years of administrative experience, OR 4+ years continuous and related work experience required.
- Previous office experience required; experience working with executive-level supervisors preferred
- Prior experience working collaboratively with internal and external stakeholders, including staff, consultants, donors, and non-profit boards of directors.
THE SUCCESSFUL CANDIDATE WILL HAVE:
- Exceptional oral and written communication skills.
- Strong organizational and collaborative skills.
- Experience managing volunteers.
- Ability to prioritize and multi-task successfully.
- Experience working with the Microsoft Office Suite, Google Suite, CRM databases, and project management software.
- An understanding of BCA’s mission and goals, including a demonstrated commitment to equity and living artists.
- Knowledge of Boston’s cultural and business community, as well as any additional skills (i.e.fundraising knowledge, event planning) a plus!
- Respects and embraces diverse perspectives.
- Flexible, collaborative, and team-oriented.
- Engenders trust with staff and remains open to feedback.
- Operates with a high degree of integrity and respect.
- Possesses a passion for the arts
JOB STRUCTURE AND BENEFITS:
This position reports to the Co-Executive Directors. This is an exempt, full-time position with compensation between $50,000 and $60,000/year based on experience and qualifications. Benefits are competitive and include 4 weeks of paid time off, 80% BCA-sponsored health, dental, and vision insurance, remote work options, flexible spending plans, 2 weeks of paid administrative closure in addition to regular holidays.
Please provide your resume and a cover letter with your application.
Boston Center for the Arts is an Equal Opportunity Employer. BCA prohibits discrimination based upon an individual’s age, ancestry, citizenship, color, creed, disability, ethnicity, marital status, national origin, race, religion, sex, gender, sexual orientation, veteran status, or any other characteristics protected by applicable federal, state, or local law.